Which drawings should you send?
A readable PDF is a useful starting point for a scope discussion. Include CAD files when available, along with elevations or details for built-in items. Keep the drawing revision and issue date visible; send a short note identifying the current version when several files exist.
- Floor plans for every level included in the sourcing scope, with room names and drawing units.
- Elevations and sections for kitchens, wardrobes, bathrooms, stairs and other fitted elements.
- A room or unit schedule showing repeated layouts and quantities.
- Reference images labelled by room and purpose: finish, layout, furniture style or lighting direction.
Separate design dimensions from site-confirmed dimensions.
Drawings can support early selection and budgeting, but custom production needs an agreed dimensional reference. Identify who measures the site and who approves the final shop drawings. A rendered image alone does not establish a production dimension.
- State whether dimensions are structural openings or finished dimensions.
- Mark ceiling heights, door swings, window openings and access constraints.
- Show plumbing, electrical and appliance connection locations where relevant.
- Flag unfinished walls, floors or services that may change the available space.
Attach a simple sourcing schedule.
Use one row per item or repeated type. The schedule connects the drawing to the actual purchasing scope and makes exclusions easier to identify.
| Field | What to include | Example only |
|---|---|---|
| Location / reference | A room name and unique item reference | Guestroom type A / wardrobe W01 |
| Quantity | Count and repeated room types | 20 rooms × 1 wardrobe; final count to confirm |
| Size / finish | Drawing reference and approved finish, if known | See elevation A-203; finish sample pending |
| Required scope | Supply, design or other coordination requested | Cabinet body, doors, hardware; installation by client |
| Approval status | Open decisions and responsible approver | Site dimensions pending contractor check |
Add the project context drawings cannot show.
Tell the project team which decisions are already fixed and which need assistance. A useful enquiry explains the destination and delivery priorities without treating an early discussion as a shipment commitment.
- Project type, client role and current design or construction stage.
- Destination country and city, plus the proposed port or delivery point if known.
- Priority categories, intended budget range and phased purchasing needs.
- Target milestones and the person authorized to approve samples and drawings.
- Whether paid interior design support is requested or an appointed designer will provide the design.
Send one current package and track later changes.
Use clear file names such as Project_Level01_RevisionB.pdf. Include a brief file list and remove superseded drawings from the current issue. After the enquiry, record any change in quantity, finish or dimensions against the affected item reference. Attach CAD, PDFs and images in WhatsApp after opening the conversation.
- An initial enquiry starts a scope review; it does not approve production.
- Confirm samples, final dimensions, drawings and order scope before manufacturing.
- Agree how substitutions and later design changes will be reviewed.